SolvedCOM81010 | Interest: interest work lists: clerical interest indicator work list (CIIW)
From HM Revenue & Customs · COTAX Manual
This subject is presented as follows:
Purpose of the list
There are two versions of the Clerical Interest Indicator work list:
function CIIW is the update version
function CIIV is the view only version
The purpose of this work list is to show you all the cases where the clerical interest indicator has been set and because of this COTAX has been:
unable to calculate and post late payment interest on the company record
revise the late payment interest position
You should consider whether you need to calculate and raise/amend late payment interest.
If you decide that the late payment interest situation on the Accounting Period (AP) is correct you can delete the case from the work list. Otherwise you should calculate and raise the correct charge using Function RMIC (Raise Manual Interest Charge).
How often should the list be reviewed?
Local management should ensure that the work list is reviewed on a weekly basis.
Who does what?
An Assistant Officer will normally review and control the list. They will determine whether late payment interest needs to be calculated and raised/amended manually.
When are new entries added?
COTAX adds new entries to this work list daily.
Reason for entry
COTAX enters a case on the Clerical Interest Indicator work list when the Clerical Interest Indicator (CII) is set to ‘Y’:
by a user in the HMRC Payments Office or Debt Management Office using function RAPP (Revise AP Pursuit) and:
the tax has been paid or remitted in full
but
no interest charge has been raised
by a user in a CT Processing Office using MAPS (Maintain AP Signals) because
COTAX will get the interest wrong in a carry-back case
automatically by COTAX where:
an Advanced Corporation Tax (ACT), trade loss or a non-trading deficit carry-back previously resulted in repayment or reallocation
a further event is recorded on the record, for example the assessment is amended
automatically by COTAX where Section 458 Corporation Taxes Act 2010 relief (formerly S419(4) Income and Corporation Taxes Act 1988) is granted
automatically by COTAX where the number of interest accruals exceeds 200
Sorting and filtering options
Before you start to work cases, you may want to sort and filter the work list to make it more manageable. You can do that by using any of the criteria below:
district
reference
name
AP number
B/F date
B/F note
entry date
participator
The normal next action function
The normal next action function for the Clerical Interest Indicator work list is:
function VPPD (View Payments and Postings Details)
Automatic deletion
Cases are automatically deleted from the work list when one of the following actions takes place:
you raise a manual late payment interest charge using function RMIC (Raise Manual Interest Charge)
the clerical interest indicator (CII) is set to ‘N’
the case is transferred to a new office. The case will automatically appear on this work list in the new office
Manual deletion
You can delete the case manually from the list where:
the clerical interest indicator needs to remain set at ‘Y’
you do not need to raise a manual late payment interest charge
For a list of forms relevant to this subject, see COM81011
For a list of functions to use in particular situations, see COM81012
For legislation applying to this subject, see COM81013
For more information on "CII" see COM95015