CCPG30610 | International Trade officers operational process: penalty notice: issuing a penalty notice: completing a penalty notice (C31)

THIS GUIDANCE IS FOR INTERNATIONAL TRADE OFFICERS ONLY

You should only prepare a penalty notice once you have completed the CPAC, see CCPG27220.

You should record the following details on the first page of the notice:

• the trader details

• senior person within the company, Company Secretary or Managing Director

• the postal address where the contravention occurred if part of a larger business or the company has various offices

• remember to also send a copy to the principal place of business

• their EORI number

• date of issue

• CCP ref no

• reason code

• type of contravention, for example, poor compliance.

Within the Descriptions box record:

• the date of your intervention

• the period of the contravention

• a brief overview of the contravention (s) identified and

• the detail of the legislation contravened (remember to provide the full detail of the legislation as opposed to the abbreviations). See Appendix 1 for example wording.

On the second page fill in:

• the CCP Ref

• date of Issue

• issuing officer

• company name

• EORI Number

• full detail of the contraventions identified

• the explanation offered by the trader for these contraventions

• the recommended corrective steps they need to take to improve compliance

• details and calculation of the penalty to be issued see CCPG27320

• details and calculation of any mitigation given see CCPG30420, CCPG30430, CCPG30440. Ensure the penalty is fair and proportionate, see CCPG11810

• the date the RTBH was issued CCPG11500

• details of the trader’s response, if any, to the RTBH CCPG27310

• details of any further mitigation given CCPG30450

• the recommended steps they need to improve compliance.