DMBM231190 | Annual Balance: Debt Pursuit Offices: Balance Operations

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Care and Accuracy

It is vital that you carry out Annual Balance operations carefully and accurately so that the national reconciliation may be achieved quickly. If you are asked by

• your Group Office, or

• Revenue Losses and Balance team, Debt Management Operational Support (DMOS), Shipley

to resolve errors or investigate a discrepancy

• deal with the matter urgently, and

• confirm by email that you have carried out the instructions.

You should also make sure that

• all figures are clear and distinct

• any doubtful figures have been checked (payment vouchers should be checked to the Book 3 sheet)

• all cases of missing vouchers have been reported to the Balance Co-ordinator

• there is a voucher for every entry in the accounting records

• all machine lists are filed and tagged in the appropriate Balance folder

• each machine list is headed in ink with a description of the items listed

• each machine list is totalled at the heading to make sure the machine has been cleared of previous entries

• all discrepancy instructions issued during the Account from Revenue Losses & Balance team, DMOS, Shipley have been carried out correctly.

When the operations are complete

• email the forms to your Group Office as in DMBM231600.