SW04125 | Roles and Responsibilities: Shared Workspace Community Administrator

Background

Each Business Unit within Shared Workspace belongs to a community. Authorised individuals on the Shared Workspace Team are able to view all information within that community by using the functionality of the Community Administrator.

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Community Administrator tasks

The Community Administrator Role is allocated by the S&ID Global Community Administrator when a team member needs to carry out any of the following:

• Export and Import Rooms

• Amend the name and/or Universal Resource Locator (URL) of a Facility or Room

• View the membership of the Community

• Run usage reports at Room, Facility and Community levels

• Access any Room within the Community/Facility

• View all areas of a Room, all items/objects within a Room, and the contents of the Recycle Bin

• Restore items from the Recycle Bin (where a member of the Room)

• Edit the properties of any Room within the Community

• Convert a Room into a Template Room

• Convert a database into Template database

• Convert a stand alone database into an Enterprise database

• Build or amend an Enterprise database

There must be a business need for the role to be allocated and once that need ceases the role is removed from the individual.

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Note

Whenever a Community Administrator needs to access a Shared Workspace Room the BAO will be advised in advance, where possible.