SolvedPAYE61217 | Employment maintenance: create employment: work item 310 - P46(Expat) received - no trace employment (Action Guide)
From HM Revenue & Customs · PAYE Manual
To clear work item 310 follow steps 1 - 10 below. This guide is presented as follows
Steps 1 - 3
Steps 4 - 6
Step 7
Steps 8 - 10
Initial action
1. Review the employment details by looking at the employers name and job title to see if the case is relevant to Expats
If case is an Expat; go to step 2
If case is not Expat, you will need to close any Expat work items, for example, 310, 311, 221, 222, 123 and 50 in accordance with step 9 below
Issue stock letter to employer
Remove SBA Indicator
2. Use Trace and Match for the case to identify if duplicate records are held
If duplicate records are found take action in line with the guidance in the Expat, Non Enquiry work guide and PAYE104025
If no duplicate records are found, see step 3
3. Before proceeding check the CONTACT HISTORY screen to view notes and to check previous actions taken
Update record
4. Check ’Employment Details’ to see if Employer is using code 0T and if so, IABD needs to be updated to reflect this
Select Individual, select Indicators, tick No Allowances box
Complete Contact History with the note ‘PA Withdrawn as P46Expat received employer using 0T’
Select IABD, select IABD Landing
Select ‘Form Type’ - ‘Other form’
Select Employment Estimated Earnings - Enter £50,000 against the PAYE Source
Submit in accordance with action guide tax80002
Update Contact History in accordance with PAYE105020
In Tax Code Details ensure that ‘Notice to Individual’ and ‘Notice to Employer’ is set at NOT ISSUE, select submit
Update Contact History in accordance with PAYE105020
5. Review the INDICATOR DETAILS screen to ensure the ‘Expat Manchester’ Special Business Area indicator is set. In modified cases check that the EMP 6 indicator is set
If it is set; go to step 6
If it is not set, set the indicator; then go to step 6
6. Set up / reactivate an existing SA record following the appropriate SA guidance for setting up new cases
Close the work item
7. When the SA record has been set up / reactivated
Update the CONTACT HISTORY screen to show the action taken in accordance with PAYE105020
And thenClose the work item in accordance with PAYE110075
Review work management
8. Search Work Management for any other work items held for the individual using the Nino or TRN search
If no work items are found
Select [x] in the top right of the screen to exit
9. If work item 49 / 123 / 221 is presented
Put a [x] next to each work item. Ignore any other work items presented as these will be worked separately
Select Bulk Assign (this will then give you a list)
Select the first item on the list to open the item
Select reason for completing ‘none of the above’
Write in the notes section ‘Created in error’ [Submit]
Select the small [x] in the top right of the screen, below the Printer icon to return to your work item basket
10. When all work items have been cleared you will receive message ‘no matching data found’
Select ‘Log off’ in the top left of the screen to exit