ECSH45780 | Fit and proper and approvals: contents: operational guidance: authorisations decision maker roles explained

The administrative officer is responsible for:

• Ensuring all fees have been paid by the business and raising any missing charges.

• Clearing any administrative risks (e.g., manually checking ID documents from foreign nationals or querying any application for registrations as an unusual combination of sectors).

• Checking the business’ website and companies house registration to ensure that it has included all its beneficial owners, officers, or managers (BOOMs), premises and services in its application for anti-money laundering supervision.

• Ensuring that the business has confirmed that it has a risk assessment (RA) and policies, controls and procedures (PCPs) in place.

• Sending data capture letters to BOOMs included in applications from high value dealers (HVDs), money service businesses (MSBs) and trust or company service providers (TCSPs).

• (This content has been withheld because of exemptions in the Freedom of Information Act 2000)

Authorisations approvals decision maker

The approvals decision maker (DM) is responsible for:

Further guidance on financial sanctions is available in ECSH82775.

Authorisations fit and proper decision maker

The fit and proper (F&P) DM is responsible for conducting the same checks as the approvals DM above and:

• Conducts F&P checks using the following systems for all new applications: ICE, JARD, Equifax, Vision, PAYE, and FAME.

• Consider data capture responses from the business and its BOOMs to decide if they are F&P to provide the services of a MSB or TCSP.

• Issue F&P determination letters.