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Contents

Official guidance
Debt Management and Banking Manual

DMBM510000 · Customer contact and data security

  • DMBM510100 · Introduction
  • DMBM510200 · Confidentiality
  • DMBM510300 · Telephone contact
  • DMBM511300 · Safety
  • DMBM511400 · Customer contact: Outdoor calls
  • DMBM511600 · Contact with third parties
  • DMBM512600 · Emails and faxes
  • DMBM512700 · Letters
  • DMBM512750 · Obscure responses from customers
  • DMBM512800 · Compulsory verification checks
  • DMBM513120 · Legislation and policy
  • DMBM513220 · Useful links
  • DMBM510900 · Telephone contact: customer is driving
  • DMBM510910 · Telephone contact: customer becomes unconscious or unresponsive
  • DMBM510920 · Telephone contact: situations where the customer may be unable to speak on the telephone with you
  • DMBM510930 · Telephone contact: calls outside office hours
  • DMBM510940 · Telephone contact: calls to and from other offices
  • DMBM510950 · Telephone contact: calls from third parties
  • DMBM510960 · Telephone contact: calls from voluntary organisations or CAB
  • DMBM510970 · Telephone contact: bogus callers
  • DMBM510980 · Telephone contact: noting the record after a telephone call
  • DMBM511000 · Phone contact: recording of phone calls for quality monitoring purposes
  • DMBM511100 · Telephone contact: terminating the call
  • DMBM511130 · Telephone contact: Field Force/ distraint using the phone whilst out on call
  • DMBM511190 · Telephone contact: customer wants to check we are calling from HMRC
  • DMBM511200 · Telephone contact: answering machines
  • DMBM511210 · Telephone contact: customer phones to change personal details
  • DMBM511220 · Telephone contact: the Bigword interpretation service for non-English speaking customers
  • DMBM511630 · Contact with third parties: how to handle calls from third parties: contents
  • DMBM511680 · Contact with third parties: outbound calls to third parties
  • DMBM511690 · Contact with third parties: outdoor calls: contents
  • DMBM511805 · Contact with third parties: Special circumstances and sensitive cases: Special circumstances: contents
  • DMBM511900 · Contact with third parties: agents and accountants: contents
  • DMBM511950 · Contact with third parties: Trustees and Personal Representatives: Contents
  • DMBM512000 · Contact with third parties: voluntary sector organisations: contents
  • DMBM512100 · Contact with third parties: disclosing information
  • DMBM512150 · Contact with third parties: receiving information - addresses/telephone numbers
  • DMBM512200 · Contact with third parties: getting authority: contents
  • DMBM512300 · Contact with third parties: company officers and representatives - wages clerks, cheque signatories, book keepers and so on
  • DMBM512400 · Contact with third parties: missing customers
  • DMBM512500 · Contact with third parties: third party acting as a translator
  • DMBM512910 · Compulsory verification checks: verification checks based on type of contact
  • DMBM512990 · Compulsory verification checks: what to do if caller fails verification checks
  • DMBM513010 · Compulsory verification checks: if in doubt
  • DMBM513020 · Compulsory verification checks: recording of verification checks
  • DMBM513100 · Compulsory verification checks: assurance of verification checks - managers and Quality Assurance (QA)
  • DMBM513110 · Compulsory verification checks: verification check helpcards
  • DMBM513115 · Compulsory verification checks: verification FAQs
  • DMBM513165 · Legislation and policy: Equality Act 2010
  • DMBM513180 · Legislation and policy: Commissioners for Revenue and Customs Act 2005
  • DMBM513190 · Legislation and policy: Civil Service Code
  • DMBM513200 · Legislation and policy: Personal Safety Code
  • DMBM513210 · Legislation and policy: Wellbeing, Health and Safety
  1. Customer contact and data security: contents
  2. Customer contact and data security: legislation and policy: Civil Service Code

DMBM513190 | Customer contact and data security: legislation and policy: Civil Service Code

From HM Revenue & Customs · Debt Management and Banking Manual

Some content of this manual is being considered for archiving. If there is content you use regularly, please email [email protected] to let us know as soon as possible.

Everyone in HMRC needs to know about the Civil Service Code.

The behaviour of everyone in HMRC must comply with the Civil Service Code, which is reflected in our Code of Conduct and Purpose, Vision and Way. You must ensure you read and fully understand what is expected of you by reading the information available.

Following the Civil Service Code and our rules of conduct will mean that everything you do is above suspicion and will ensure that customers and other people we deal with are in no doubt about the integrity and professionalism of people in HMRC.

The standards expected of all staff are set out in more detail in this guidance and aims to protect both you and the department.

This guidance applies to all HMRC staff.

You must:

  • familiarise yourself with the specific rules set out in this guidance and other HR guidance

  • act within the spirit of the Civil Service Code, and this guidance. If you are in any doubt about how the rules and guidance apply in specific circumstances, you must speak to your manager. If you do not comply with the rules and guidance you may be subject to disciplinary action

  • follow the same standards expected of you at work when you represent the Department at events such as training courses, conferences, exhibitions, sports and recreational events.

Managers should do all they can to ensure staff are aware of the standards expected of them.

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