SolvedTCM1000530 | How to access and generate a 'Check Character' in Print Payslip
From HM Revenue & Customs · Tax Credits Manual
Version 1.0
Changes to previous version - new guidance
Step 1
To create a desktop shortcut to the ‘Print Payslip’ application
minimise all open windows on your computer
right click on the desktop
select ‘New’
select ‘Shortcut’. A ‘Create Shortcut’ window will open
select ‘Browse’. A ‘Browse For Folder’ window will open
Note: The ‘My Computer’ option will be highlighted by default
select the ‘My Computer’ option to expand a list of further options available
select ‘XP (C:)
select ‘Program Files’
select ‘EDS’
select ‘Print Payslip’
select ‘Printpayslip’
select ‘OK’. You will be taken back to the ‘Create Shortcut’ window
select ‘Next’
select ‘Finish’
you have now created a desktop shortcut for ‘Print Payslip’
go to Step 2.
Step 2
To access ‘Print Payslip’
If you do not have the shortcut to ‘Print Payslip’ on your desktop
select ‘Start’
select ‘All Programs’
highlight ‘Print Payslip’ from the list of programs
select ‘PrintPayslip’. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
go to Step 3.
If you have the shortcut on your desktop
double click on the ‘Print Payslip’ icon from your desktop. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
go to Step 3.
Step 3
On the ‘Document Selection’ screen
select ‘Payslip’ from the options available in the ‘Document Type’ field
select ‘Tax Credits’ from the options available in the ‘Payment Type’ field
select ‘AOC’ from the options available in the ‘Processing Office’ field
select ‘OK’. You will be taken to the ‘Payslip Input’ screen
in the ‘Taxpayer Name’ field enter the name of the customer
in the ‘Reference’ field enter the reference number
Note: The reference number will be the customer’s NINO excluding the suffix and the entitlement end date
For example: AA123456300609
select ‘Yes’ from the options available in the ‘Confirm Total not Req’d’ field
select ‘No’ from the options available in the ‘Address Req’d’ field
select ‘Next’. You will be taken to the ‘Payslip Preview’ screen
the ‘Head Of Duty’ (HoD) character and the ‘Check Character’ will automatically populate onto the end of the reference number, shown in the ‘Reference’ box in the middle of the payslip
Note: The HoD character for ‘Tax Credits’ will always be the letter ‘N’
For example: AA123456050409[N]K
Note: The ‘Check Character’ will be a randomly selected letter, unique to the customers record
For example: AA123456050409N[K]
Note: Do not print the payslip
Note: Do not take any screen prints
you have now generated a ‘Check Character’ in ‘Print Payslip’
make a note of the ‘Check Character’ only
go to Step 4.
Step 4
If you want to exit the ‘Print Payslip’ application
select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
select ‘Exit’
you have now exited the ‘Print Payslip’ application
If you want to clear the details from the ‘Print Payslip’ application
select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
select ‘Clear’.
You have now cleared the details in the ‘Print Payslip’ application